Documents required for the origin assessment

To comply with EUDR you must be able to show ‘adequately conclusive and verifiable evidence’ (as per Article 9 of the EUDR legislation) that the relevant commodities were legally produced, traceable, and compliant with relevant legislation of the country of production. This requires your suppliers, at origin level, to provide this evidence.

Below is an overview of the main document categories and examples that may be requested during verification. It could be helpful to notify your suppliers of this list in advance, so that they have time to gather and prepare the necessary documents, allowing your assessment process to run smoothly.

1. Post-harvest management

Documentation showing how products were handled, stored, or processed after harvest - ensuring they remain traceable to the origin.

2. Legal and traceable movement

Proof that goods were transported legally and traceably from the origin to the buyer. Examples include:

• Waybill or delivery note

• CMR (for international road transport)

• Bill of lading (for sea transport)

• Invoice with transport details

• Customs declaration or export permit

• Any equivalent transport documentation

3. Land rights documentation

Evidence that the land was legally held and used for production. Examples include:

• Land title or deed

• Lease or concession agreement

• Customary tenure certificate

• Purchase document or proof of ownership

• Official land-use or concession permit

• Government-registered map or boundary document

• Records showing resolution of land disputes (e.g. mediation or court ruling)

4. Harvesting permit

Documents proving the right to harvest and that it was done within legal and environmental limits:

• Official harvesting permit or licence (issued by the competent authority)

• Harvesting records or logs matching the declared area and species

5. Free, Prior and Informed Consent (FPIC)

If Indigenous or local communities are affected, suppliers should provide:

• FPIC agreement or supporting documentation showing community consent

6. Labour and human rights documentation

Proof of fair and lawful employment practices, such as:

• Wage policy

• Example employment contract

• Working conditions policy

• Child labour policy

• Forced labour policy

• Freedom of association policy

• Diversity, equity, and inclusion (DEI) policy

• Human rights policy

You don’t need a separate policy for each topic, but all of these themes should be clearly and adequately addressed within your company’s policies or internal documentation.

If you can also provide supporting evidence - for example, staff training records, payslips, or audit results - showing that these policies are actively implemented in practice, this will strengthen your assessment.

7. Environmental and sustainability evidence

Any document demonstrating compliance with sustainability or environmental standards, such as:

• Sustainability or legality certifications (e.g. FSC, Rainforest Alliance)

• Environmental impact assessment (EIA) or related policies

• Company sustainability policies

8. Other Supporting Documents

Any additional materials that demonstrate legal, traceable, and sustainable production, such as community engagement reports, grievance mechanism records, or third-party audit summaries.

Tip:

When uploading, make sure each document clearly shows the issuer, date, and link to the relevant production area or supplier. This helps speed up verification and ensures your origin data is fully compliant.