How to add purchase orders (POs)?

Last updated: April 15, 2026

To add your purchase orders (POs), go to the purchase orders tab.

You’ll land on the overview page, which serves as your main PO overview.

Purchase orders are how you request EUDR due diligence data from your suppliers. They are the core mechanism for passing compliance requests through the supply chain.

How the order system works: When you create a purchase order (PO) and save it, it automatically appears as a sales order (SO) in your supplier's workspace. You do not need to create a sales order for them.

Your supplier then needs to add their own products to their catalog and trace them to the sales order they received — connecting their product to yours.

If the supplier is an intermediary (not the producer), they pass the request further upstream by adding their own suppliers and creating purchase orders with them. This chain continues until it reaches the producer, who provides the origin data.

POs can be added manually or imported in bulk.

Note: You will not see the purchase orders tab, until you add a purchased product to your product catalogue. More on adding product here:

📄 How to add products?

Adding POs manually

  1. Click "Add+" to open a new window where you can enter your PO details

  2. Fill in your PO reference number

  3. Select the supplier who should receive this PO. More information on adding suppliers can be found here.

  4. Fill in the order date

  5. Fill in the expected date when you expect to have all information ready

  6. Add your products to the PO by clicking on "+ add". A pop-up window will display all your available products. Select a product, then enter the quantity and unit. You can add new products in your product inventory. How to do this can be found here.

  7. When you’re done, click "Save & request due diligence" to finalize the PO and send it to your supplier. The PO will appear in your purchase order overview under "waiting for supplier"

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For instructions on bulk importing your products check out:

📄 Import guide for CSV uploads

FAQ

  1. Do I also need to create a sales order for my supplier? No. When you create a purchase order and save it, it automatically appears as a sales order in your supplier's workspace. You only need to create the PO on your side.

  2. What does my supplier need to do after receiving the sales order? Your supplier needs to add their own products to their catalog, then trace those products to the sales order they received from you. Tracing connects the supplier's product to the product you ordered. If the supplier is the producer, they also link origins to the traced product. If the supplier is an intermediary, they pass the request further upstream by creating purchase orders with their own suppliers.

  3. I don't see the Purchase Orders tab? The Purchase Orders tab only appears after you add at least one product with Product type = Purchased. Add a purchased product first.