Preparing your accounting file
Last updated: March 7, 2025
To conduct a thorough evaluation of your company's GHG emissions, detailed information about the goods and services your company purchases is essential. This data forms the foundation of our GHG emissions analysis and is derived from the accounting records you provide to Coolset. Most companies find this information on their profit and loss account.
Include the following:
For accurate GHG assessment, include all annual expenses on products and services (cost of goods sold and cost of sales) and fixed asset additions.
Exclude the following:
-
Depreciation and amortization expenses.
-
Internal or intercompany transactions.
-
Salaries, wages, bonuses, management fees, overtime, shareholder equity.
-
Taxes, bad debt, and financial expenses (interest, exchange rate differences).
-
Balance sheet accounts, except for fixed asset additions.
Report each expense and asset addition in separate rows, avoiding double-entry accounting for clarity. This focused approach ensures precise GHG assessment reflecting your company's financial activities and environmental impact.
Note: If in doubt about a particular ledger, it's advisable to keep it in the sheet for now.
Which file format is accepted by the Coolset platform?
Coolset accepts files exclusively in CSV format. For Google Sheets, export your file by selecting File > Download > Comma-separated values (.csv).
Next step! Upload your accounting file to coolset
Once your file is prepared in accordance with the provided template, the next step is to upload it to the Coolset platform. Read the article below to for guidance to upload your data.